necias best practices



1. NHH complies with all applicable federal laws and regulations, as well as applicable laws and regulations of Texas, Tarrant County, and Fort Worth.  

2. NHH has formally adopted, a written code of ethics with which all of its directors and staff are familiar and to which they adhere.

3. NHH has adopted and implemented policies and procedures to ensure that all conflicts of interest within the organization are appropriately handled.

4. NHH has established and implement policies and procedures that enable individuals to come forward with information on illegal practices or violations of organizational policies. 

5. NHH has established and implemented policies and procedures to protect and preserve the organization’s important documents and business records.

6. NHH Board of Directors has ensured that there are adequate plans to protect the organization’s assets—property, financial, human resources, programmatic content and material, and its integrity and reputation—against damage or loss.

7. NHH makes information about its operations widely available to the public.  

Effective Governance

8. NHH has a governing body (the Board of Directors) that is responsible for reviewing and approving the mission and strategic direction, annual budget and key financial transactions, compensation practices and policies, and fiscal and governance policies.

9. NHH Board meets regularly enough to conduct its business and fulfill its duties.

10. The NHH Board establishes its own size and structure and review these periodically. 

11. The NHH Board includes members with the diverse backgrounds (including, but not limited to, ethnic, racial, and gender perspectives), experience, and organizational and financial skills necessary to advance NHH’s mission.

12.  The NHH Board members are independent. Independent members are not: (1) compensated by NHH as employees or independent contractors; (2) receive, directly or indirectly, material financial benefits from the organization.

13. The NHH Board hires, oversees, and annually evaluates the performance of the executive director and conducts such an evaluation prior to any change in that officer’s compensation.

14. The NHH Board ensures that the positions of Board chair and treasurer are held by separate individuals.

15. The NHH Board has established an effective, systematic process for educating and communicating with its members to ensure that they are aware of their legal and ethical responsibilities, are knowledgeable about the programs and activities of the organization, and can carry out their oversight functions effectively.

16. The NHH Board members evaluates their performance as a group and as individuals no less frequently than every three years, and have clear procedures for removing Board members who are unable to fulfill their responsibilities.

17. The NHH Board has established clear policies and procedures setting the length of terms and the number of consecutive terms a board member may serve.

18. The NHH Board reviews organizational and governing instruments no less frequently than every five years.

19. The NHH Board establishes and reviews regularly NHH’s mission and goals and evaluates, no less frequently than every five years, NHH’s programs, goals and activities to be sure they advance its mission and make prudent use of its resources.

20. The NHH Board members are generally expected to serve without compensation, other than reimbursement for expenses incurred to fulfill their Board duties.  

Strong Financial Oversight

21. NHH keeps complete, current, and accurate financial records. The Board receives and reviews timely reports of the organization’s financial activities and has a qualified, independent financial expert review these statements annually.

22. The NHH Board institutes policies and procedures to ensure that funds are managed and invested responsibly, in accordance with all legal requirements. The Board reviews and approves the annual budget and monitors actual performance against the budget.

23. NHH does not provide loans (or the equivalent, such as loan guarantees, purchasing or transferring ownership of a residence or office, or relieving a debt or lease obligation) to directors or officers.

24. NHH spends a significant percentage of its annual budget on programs that pursue its mission. The budget also provides sufficient resources for effective administration of the organization and for appropriate fundraising activities.

25. NHH has established clear, written policies for paying or reimbursing expenses incurred by anyone conducting business or traveling on behalf of the organization, including types of expenses that can be paid for or reimbursed and the documentation required. 

26. NHH does not pay for nor reimburse travel expenditures for spouses, dependents or others who are accompanying someone conducting business for Feed By Grace unless they, too, are conducting such business. 

Responsible Fundraising

27.  Solicitation materials and other communications addressed to donors and the public must clearly identify NHH and be accurate and truthful.

28.  Contributions must be used for the purposes consistent with the donor’s intent, whether as described in the relevant solicitation materials or as specifically directed by the donor.

29.  NHH provides donors with specific acknowledgements of charitable contributions, in accordance with IRS requirements.

30.  NHH has adopted clear policies, based on its specific exempt purpose, to determine whether accepting a gift would compromise its ethics, financial circumstances, program focus or other interests.

31. NHH provides appropriate training and supervision of the people soliciting funds on its behalf to ensure that they understand their responsibilities and all applicable federal, state and local laws, and do not employ techniques that are coercive, intimidating, or intended to harass potential donors.

32.  NHH does not compensate internal or external fundraisers based on a commission or a percentage of the amount raised.

33. NHH respects the privacy of individual donors and, except where disclosure is required by law, does not sell or otherwise make available the names and contact information of its donors without providing them an opportunity at least once a year to opt out of the use of their names.


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